The Administrative Program coordinates all recharge activities between Campus EH&S service users and the Department.
Affiliate Services: These are recharges for the bundle of services provided by EH&S to the Campus at large. The customer support is not funded through standard 19900 Funds.
Ancillary Services: These are for services provided to the Campus, Affiliates, or Medical Center for which there is no current funding. Some examples of this are TB Fit Testing, Lab Cleanouts, Safety Equipment testing, etc. The charges are based on labor costs and any external expenses (i.e., analytical, supplies, waste taxes, and fees).
Asbestos Services: Primarily relating to Campus and Medical Center facilities projects. Asbestos Services Charges are based on labor hours, plus external expenses incurred.
Medical Center: Primarily relating to the bundle of services provided by OEH&S to Medical Center. The customer support is not funded through standard 19900 Funds.
Note: Please assign one account and fund number only.
To set up a process to manage resources dedicated toward functions not funded through contract or 19900 funding.
Campus departments, Recharge Services, Affiliates and Clinical Departments request EH&S to provide a service for which the resources are not provided in the annual budget process or are provided through the EH&S Ancillary Recharge.
The project request/approval form for program manager's review and authorization. The project request form describes the location and work to be done and estimates the cost associated with the request.
Mail and/or fax the project request/approval form to EH&S, include account/fund and signature authorization.
EH&S Administration will assign a "H" number for the project and return to requester.
Arrange with the requesting unit to initiate and completed the requested work.
Upon completion or if a large project (a project which spans a period of over 3 months) provide EH&S Administration with copy of the original work request, a time tracking list of hours devoted to the project, by date with a description, and a summary of any other costs associated (note that P.O. requests which have indicated the associated projects will be captured by Administration).
Administration will provide a copy of the project billing to the Program Manager for appropriate distribution.
Note: All projects require a funding source prior to start of work. Project estimates are billable based upon original project dimensions. Project change orders require additional documentation
The Administration Program utilizes two different forms: