Respiratory Protection Program & Fit Testing

SCM COVID-19 Store in BearBuy


Select a tab below to schedule your fit test and to view more resources—

Medical Center Managers

If you have a large group of employees (10+) who need fit testing, you may request a group session through Service Now (MCSS) under 'Respirator Fit Testing'.

 

Medical Center Employees, Residents and Students

Follow these steps to request a respirator:

1. Verify with your manager if you are assigned to perform tasks which place you at high risk for exposure to airborne infectious agents/materials.

Once confirmed that a respirator is required, download a medical clearance form, complete it, and email it to [email protected]. Be sure to add the word "Secure:" in the email subject line. Contact OHS at 415.885.7580 after 24-48 hours of submission to confirm that you are cleared for a fit-test. You need to file your clearance form only once, unless you have changes to report!

If you are denied medical clearance to wear a respirator, the EH&S specialist will consult with you on other means of respiratory protection.

If you are medically approved, please schedule fit testing and training (see step # 3).

3. Get fit tested and trained to wear a respirator

A)  Before you schedule an appointment, all N95 users must complete this brief Cal/OSHA required training.

B)   Book a fit test and training appointment via this link  Appointments become available 2 weeks prior to their date and time.

4. Renew your respirator fit test every year

A)  Before you schedule an appointment, all N95 users must complete this brief Cal/OSHA required training.

B)  Annual fit testing and training is required. Book a fit test and training appointment via this link


PAPR instructions

If you are performing HRAGP that require use of a Powered Air Purifying Respirator (PAPR/CAPR), or have facial hair that precludes you from wearing an N95, you must review the following resources:

a) UC Learning Center for PAPR Training Video (Log-in and search for "PAPR"),
or
b) Manufacturers' instructional videos available at UCSF Health Safety Office website.

After viewing training videos, schedule a regular appointment to complete your paperwork
If you'd like more help, ask for hands-on training at your appointment.

 

Campus Managers, Principal Investigators, Researchers and Other Campus Staff

The nation is still recovering from a critical shortage of respirators. Departments with employees using respirators as part of personal protective equipment should consider limiting their use to those activities that require respiratory protection. In accordance with state and federal regulations, UCSF EH&S is currently providing limited respirator certification services during this time. Certification means you are medically approved by UCSF Occupational Health Services (OHS) and have completed air-purifying respirator training and fit testing by EH&S.

Initial respirator use requests must be reviewed and approved by EH&S before an employee can use a respirator as personal protective equipment. To request a respirator use evaluation for work, submit your request to EH&S using this Respiratory Hazard Evaluation form.

Follow these steps to request a respirator:

1. Submit a Respiratory Hazard Evaluation Form to EH&S

If EH&S has not conducted an initial evaluation, please complete a Respiratory Hazard Evaluation Form and submit to [email protected]. An EH&S specialist will use the Hazard Evaluation information to determine if respiratory protection is necessary for your work (A respirator may be used on a voluntary basis if an assessment determines that respiratory protection is not required).

If you intend to use respiratory protection in the workplace, you will need to apply for medical approval (see step 2). You will also be assigned a type and model of respirator deemed appropriate for your setting.

2. Apply for a Medical Clearance

Please download and complete a medical clearance form and email it to [email protected]. Be sure to add the word "Secure:" in the email subject line. Contact OHS at 415.885.7580 after 24-48 hours of submission to confirm that you are cleared for a fit-test. You need to file your clearance form only once, unless you have changes to report!

If you are denied medical clearance to wear a respirator, the EH&S specialist will consult with you on other means of respiratory protection.

If you are medically approved, please schedule fit testing and training (see step 3).

3. Get fit tested and trained to wear a respirator

Make sure to verify the brand and model of respirator that your department has access to. Upon your arrival at the testing location, tell the fit tester which respirator type and model you need to fit test for.

    A)  Before you schedule an appointment, all N95 users must complete this brief Cal/OSHA required training.

    B)   Book a fit test and training appointment via this link  Appointments become available 2 weeks prior to their date and time.


4. Renew your respirator fit test every year

A) Before you schedule an appointment, all N95 users must complete this brief Cal/OSHA required training.

B) Annual fit testing and training is required. Book a fit test and training appointment via link

Ordering respirators

As outside vendors report available supplies of N95 respirators, EH&S encourages the campus community to procure these supplies through authorized vendors via BearBuy.

Alternatively, Cal/OSHA is maintaining a list of vendors who report having NIOSH-certified disposable N95 respirators in stock and available for delivery. (Note that some vendors may not be registered on BearBuy) https://www.dir.ca.gov/dosh/wildfire/List-of-N95-Vendors.pdf
It is advisable to always check delivery lead times with vendors.

 

N95 Respirators for Voluntary Use (current guidance)

In direct response to the Omicron variant of COVID-19, UCSF has made available N95 filtering facepiece respirators (FFR) to the entire campus community with the primary goal of enhancing source control to minimize risk of transmissions. Please consider the following guidance:

All N95 users must complete the Cal/OSHA required training using either of these two links:

  1. Via LMS posted here http://tiny.ucsf.edu/6huM1f (log-in required)
  2. Via Qualtrics posted here http://tiny.ucsf.edu/dPQ8mV (no log-in required)
  • If you do not engage in Novel Respiratory, Airborne Isolation, or Aerosol Generating activities, N95 use is considered voluntary, with the primary goal of enhanced source control. Voluntary N95 use does not require a fit test.
  • If you are engaged in Novel Respiratory, Airborne Isolation, or Aerosol Generating activities, then a fit test is required. This is mandatory use, and the primary goal is protection of the worker.
  • If you are an unvaccinated or not fully vaccinated UCSF student or employee, you can obtain an N95 respirator to minimize risk of infection from airborne SARS-CoV-2 virus. Such use is voluntary. Respirators will be made available upon request by emailing [email protected], or pick up at the locations shown below.

For more information on requirements for mandatory use of N95 FFRs on campus, or if you need assistance evaluating the voluntary or required use of N95 FFRs in your workplace, follow instructions in the tabs above.

Where to buy an N95 Respirator for Voluntary Use—the Bearbuy Store (campus only)

SCM COVID-19 Store in BearBuy (log in req'd)

  • Select Bearbuy from the MyAccess portal.
  • Select the SCM COVID STORE tile on the front page.
  • Enter "N95" in the covid store pop up search window.

Image if N95 available in bearbuy

 


General Information about Fit-Testing

Individuals must be clean-shaven to be fit tested, and also to wear an N95 or any other type of tight-fitting respirators effectively. Per Cal/OSHA standard, in situations where respiratory protection is a requirement, facial hair is only permitted if it does not cross the sealing surface of the tight-fitting respirator. For additional guidance on facial hair, please visit the NIOSH/CDC website.

Respirator Facial Hair Guide

  
Respiratory Protection Program Resources

UCSF makes all reasonable efforts to protect the health and safety of its faculty, staff, and students. This commitment extends to controlling respiratory hazards.

The most effective ways to control air contaminants that create respiratory hazards are to institute prescribed engineering controls and to follow correct work practices. Respirators should only be used when engineering and administrative methods fail or additional protection is needed. Respirator protection is not intended to be a substitute for adequate engineering controls or proper work practices.

The UCSF Respiratory Protection Program Manual outlines the policies and procedures concerning the use of respirators by UCSF personnel.

Occupational Health Services conducts health evaluations for all personnel who may wear respirators.

Supervisors must ensure:

  • Employees using respirators receive medical evaluation and respirator fit testing/training.
  • Availability of appropriate respirators and accessories.
  • Adequate storage facilities and proper respirator equipment maintenance.
  • Employees awareness of tasks requiring the use of respiratory protection.
  • Employees engaged in such work use the appropriate respirator at all times.
  • Reporting of problems, such as changes in equipment or procedures that may affect employee exposure or respirator suitability, to EHS.