OEH&S Administration

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Projects

Purpose

To set up a process to manage resources dedicated toward functions not funded through contract or 19900 funding.

Definition

Campus departments, Recharge Services, Affiliates and Clinical Departments request OEH&S to provide a service for which the resources are not provided in the annual budget process or are provided through the OEH&S Ancillary Recharge.

Procedure

1. The project request/approval form for program manager's review and authorization. The project request form describes the location and work to be done and estimates the cost associated with the request.
   
2. Mail and/or fax the project request/approval form to OEH&S, include account/fund and signature authorization.
   
3. OEH&S Administration will assign a "H" number for the project and return to requestor.
   
4. Arrange with the requesting unit to initiate and completed the requested work.
   
5. Upon completion or if a large project (a project which spans a period of over 3 months) provide OEH&S Administration with copy of the original work request, a time tracking list of hours devoted to the project, by date with a description, and a summary of any other costs associated (note that P.O. requests which have indicated the associated projects will be captured by Administration).
   
6. Administration will provide a copy of the project billing to the Program Manager for appropriate distribution.
   
   Note: All projects require a funding source prior to start of work. Project estimates are billable based upon original project dimensions. Project change orders require additional documentation

The Administration Program utilizes two different Project Request/Approval Forms. Please contact OEH&S at: webmstr@ehs.ucsf.edu if you require one of these forms.